Live Event Engraving in DFW: Travel, Setup and Pricing
Live event engraving in Dallas-Fort Worth costs $275 per hour with a 2-hour minimum, plus a $150 travel fee outside Collin County. We bring the whole engraving station to your venue, so guests watch their item get personalized on the spot. Think of it as a live, interactive replacement for a coffee cart or a swag table.
LaserLux Lab is based in Princeton, TX, and is 100% mobile. There are no studio visits. LaserLux Lab has done events or engraving for Boeing and Dimension Hospitality, including an event Dimension Hospitality hosted for Hilton Direct.
The short answer
Here is what most event planners need to know before asking for a quote.
| Item | Detail |
|---|---|
| Hourly rate | $275 per hour |
| Minimum booking | 2 hours (3 hours for 50 to 100 guests) |
| Travel fee | $150 outside Collin County |
| Deposit | 50% to hold the date |
| Throughput | Roughly 15 to 25 guests per hour |
| Max design size | 5 x 5 inches |
| Staffing | One laser artist and one helper |
| Materials | 300+ |
Engraving time varies by design, material and size. We do not promise a time per piece. The 15 to 25 guests per hour figure is a planning range, not a guarantee.
What the hourly rate adds up to
Multiply the rate by your hours, then add travel if it applies. Here are three common bookings.
| Booking length | Engraving cost | Rough guest range |
|---|---|---|
| 2 hours | $550 | 30 to 50 guests |
| 3 hours | $825 | 45 to 75 guests |
| 4 hours | $1,100 | 60 to 100 guests |
Add $150 if the venue is outside Collin County. The guest range comes from our 15 to 25 per hour planning figure.
If you expect 50 to 100 guests, book at least 3 hours. That is the minimum for that headcount, and it keeps lines from stacking up.
Not sure how many guests will line up? Count the people who will realistically stop by, not your full invite list. Many guests skip a station, and others come back for a second item.
Travel fees across DFW
Collin County has no travel fee. That covers Princeton, McKinney, Allen and Prosper, and most of Plano and Frisco. Dallas and Fort Worth venues are outside Collin County, so the $150 fee applies.
Frisco, Plano and Prosper straddle Collin and Denton counties. A venue near Legacy West, for example, can sit on either side of a line you cannot see. Confirm the venue address with us before you assume the fee is waived.
| Venue area | Travel fee |
|---|---|
| Princeton, McKinney, Allen | None (Collin County) |
| Frisco, Plano, Prosper | Confirm the venue address |
| Dallas | $150 |
| Fort Worth | $150 |
The fee is a flat $150. It does not change with the distance across DFW.
Corporate packages
If you want a fixed price for a larger activation, we offer three corporate packages. Prices are before sales tax.
| Package | Length | Price |
|---|---|---|
| Brand activation | 3 hours | $1,000 |
| Company event | 4 hours | $1,500 |
| Full event | 6 hours | $2,500 (includes digital order kiosk) |
The digital order kiosk helps with queue and flow control. Guests also see a visual rendering of their design on the kiosk before it is engraved.
You can add the kiosk to any event. It is $150 for events up to 3 hours and $250 for events of 4 hours or more. It is already included in the Full event package and the Trade show day package.
Hourly booking works well for a short, simple activation. A package works well when you want the length, staffing and kiosk settled in one line item. Tell us your guest count and we will point you to the better fit.
Booth setup and power
The setup is light. We need a few things from your venue, and most of it is on this list.
| Requirement | What we need |
|---|---|
| Space | Standard 10 x 10 booth |
| Power | One standard 110V household outlet |
| Outlet distance | Station within 10 to 12 feet of the outlet |
| Staff | One laser artist and one helper, more if we feel they are needed |
| Insurance | Provided based on event needs |
| Certificate of insurance | Available on request |
Ask the venue where the outlets are before you pick a booth spot. If the best traffic spot is far from power, we can run an extension cable, but only within that 10 to 12 foot range.
If your venue requires a certificate of insurance, ask for it when you book. Do not wait until the week of the event.
Logos, names and what we do not do
Standard on-site engraving is names, dates or initials. Anything else is an add-on, including your company logo. We arrange and charge for logo work ahead of time, not at the booth.
The event logo add-on is a $150 one-time setup plus $5 per pre-engraved item. Setup covers artwork prep, layout and a test engraving. Logo details must be final at least 2 weeks before the event. The setup is built into the Signature, Premier and Grand private packages.
Here are the limits, stated plainly:
- Maximum design size is 5 x 5 inches.
- We do not offer studio visits. Everything is mobile.
- A logo does not go on every piece as a standard inclusion.
- We do not list a fixed price for weddings. Wedding inquiries go directly to the laser artist for a quote.
We engrave in English, Arabic, Japanese, Chinese and Spanish. Hindi and Urdu are special requests that you arrange with the laser artist. The in-app preview cannot show non-English text.
Popular items include Stanley tumblers with a handle and Owala bottles without one. Engraving a name removes the paint layer and shows the stainless steel underneath.
How booking works
Booking has five steps, and the money is split in two.
- You send an inquiry.
- We confirm the details and price.
- We send an invoice and service agreement.
- You pay a 50% deposit to hold the date.
- The remaining 50% is due the day of the event.
You can start in the app at https://app.laserluxlab.com. Use the Events tab for live events. If you would rather talk it through, call 682-699-2778 or email Sales@laserluxlab.com.
If you only need a few personalized items and not a live station, the My Item tab in the app handles bring-your-own-item orders. Those start at $30 plus tax, and you get a digital proof before anything is engraved. Pickup and delivery are free in Collin County and $50 outside it.
Send us your date, venue address and expected guest count. With those three details, we can confirm travel, length and price quickly.
Common questions
How much does live event engraving cost in Dallas-Fort Worth?
Live engraving is $275 per hour with a 2-hour minimum, or 3 hours for 50 to 100 guests. A $150 travel fee applies outside Collin County, and a 50% deposit holds your date.
Is there a travel fee for events in Dallas or Fort Worth?
Yes. Dallas and Fort Worth are outside Collin County, so the $150 travel fee applies. Princeton, McKinney, Allen and Plano are in Collin County. Frisco, Plano and Prosper straddle two counties, so confirm the venue address with us.
What do you need at the venue?
A standard 10 x 10 booth space and one standard 110V household outlet. The station must sit within 10 to 12 feet of the outlet so we can run an extension cable.
Can you engrave our company logo on every item at the event?
Logos are an add-on, not a standard inclusion. It is $150 one-time setup plus $5 per pre-engraved item, arranged and paid ahead of time, with logo details final at least 2 weeks before the event.