How Much Does Live Engraving Cost in DFW? Rates and Fees
Live engraving in Dallas-Fort Worth costs $275 per hour with a 2-hour minimum, so the smallest booking is $550 before sales tax. Events with 50 to 100 guests have a 3-hour minimum, which is $825. Outside Collin County there is also a $150 travel fee, and a 50% deposit holds your date. Corporate teams can instead pick a fixed package starting at $1,000.
This guide shows what each length of event costs, what the packages include, when travel applies and how to size the hours to your guest list.
The hourly rate
The rate is built on time, not on a per-item fee. You book hours, and guests are engraved during those hours.
| Event length | Live engraving, before tax | Guests at 15 to 25 per hour |
|---|---|---|
| 2 hours (minimum) | $550 | About 30 to 50 |
| 3 hours | $825 | About 45 to 75 |
| 4 hours | $1,100 | About 60 to 100 |
| 5 hours | $1,375 | About 75 to 125 |
| 6 hours | $1,650 | About 90 to 150 |
These totals are the hourly rate times the hours. Sales tax is added, and so is travel if your venue is outside Collin County. Guest counts are planning figures, because pace depends on the design, the material and how quickly guests step up.
Corporate packages
Companies that want a fixed price can choose a package. Prices are before sales tax.
| Package | Hours | Price | Notes |
|---|---|---|---|
| Brand activation | 3 | $1,000 | Names, dates or initials |
| Company event | 4 | $1,500 | Names, dates or initials |
| Full event | 6 | $2,500 | Includes our digital order kiosk |
| Trade show day | Up to 8 | $3,000 | Kiosk deployed for queue and flow control |
A logo or custom artwork is an add-on that is arranged and paid for ahead of time, with details finalized at least 2 weeks before the event. The digital order kiosk is included in the Full event and Trade show day packages. On any other event it is an add-on: $150 for events up to 3 hours and $250 for 4 hours or more. Multi-day shows are quoted personally. For booth specifics, read live engraving for trade shows and conferences in Dallas.
Travel: where the $150 applies
LaserLux Lab is based in Princeton, TX and is 100% mobile. We bring the station to you.
| Where your venue is | Travel fee |
|---|---|
| Inside Collin County (Princeton, McKinney, Allen) | None |
| Frisco, Plano, Prosper | Confirm the venue address with us, because these cities straddle Collin and Denton counties |
| Outside Collin County (Dallas, Fort Worth and most other DFW cities) | $150 |
If you are weighing two venues, the Collin County one saves $150. Our guide to live event engraving in McKinney, Frisco and Plano covers that side of the metroplex.
How the deposit and payment work
Booking follows the same steps every time.
- You send an inquiry with your date, venue, guest count and hours.
- We confirm details and price with you.
- You receive an invoice and a service agreement.
- A 50% deposit holds your date.
- The remaining 50% is due on the day of the event.
On a $825 booking the deposit is $412.50 and the balance is the same amount. The deposit is what holds the date.
What is included and what is not
Included in the quote: the laser artist, one laser artist helper, setup and teardown, and the engraving during your booked hours. The station needs a standard 10 x 10 foot space and one standard 110V household outlet, with the station within 10 to 12 feet of the outlet. Insurance is provided based on event needs, and a certificate of insurance is available on request.
Not in the hourly rate: sales tax, the travel fee outside Collin County, and the items themselves if we source them for you. Many hosts supply tumblers, keychains or wallets. If you want us to source items, say so in your request and we quote them.
How to size the hours
Start with the number of people you want engraved, not the number on the guest list. Many events engrave a portion of attendees.
| Your situation | A sensible starting point |
|---|---|
| Small mixer or party, up to about 40 | 2 hours |
| 50 to 100 guests | 3 hours (the required minimum) |
| Larger conference or full-day booth | A package, or ask us to plan staffing and hours |
If your guest list is larger than the station can cover, hosts often engrave a VIP group, run the station through cocktail hour, or use the kiosk to control the line.
Three examples, before sales tax
| Event | Math | Total |
|---|---|---|
| 2-hour office party in McKinney | 2 x $275 | $550 |
| 3-hour mixer in McKinney, 60 guests | 3 x $275 | $825 |
| 3-hour mixer in Dallas, 60 guests | 3 x $275 + $150 travel | $975 |
The Dallas example costs $150 more than the McKinney one for the same hours, and that gap is the whole travel fee. If the venue is flexible, ask us before you sign a venue contract. If it is not, the fee is $150.
Questions planners ask about cost
Can we book more than the minimum? Yes. Engraving time beyond the booked hours is billed at the same $275 per hour, subject to availability.
Does the price change with the item? The hourly rate does not. Items are agreed ahead of time, so there are no surprises on the day.
Where do I see the price before I commit? The Events tab in our app gives a live estimate from your date, guest count and hours.
What we do not offer
We do not sell fixed wedding pricing. Weddings are quoted personally by the laser artist, so text or call 682-699-2778. We do not do studio visits. Designs top out at 5 x 5 inches. We also do not promise a time per piece, because it varies by design, material and size.
For the basics of what happens at the station, start with what live laser engraving is.
Common questions
How much does live engraving cost in Dallas-Fort Worth?
Live engraving is $275 per hour with a 2-hour minimum, so the smallest booking is $550 before sales tax. Events with 50 to 100 guests have a 3-hour minimum, which is $825. A $150 travel fee applies outside Collin County.
Is there a travel fee?
There is no travel fee inside Collin County. Events outside it, including Dallas and Fort Worth, have a $150 travel fee. Frisco, Plano and Prosper straddle Collin and Denton counties, so confirm the venue address with us.
How much deposit do you require?
A 50% deposit holds your date and the remaining 50% is due on the day of the event.
How many guests does that cover?
Plan on roughly 15 to 25 guests per hour. Engraving time varies by design, material and size, so we do not promise a time per piece.