Live Event Engraving in McKinney, Frisco and Plano
Plan live engraving by guest count: $275 per hour, a 2-hour minimum, 3 hours for 50 to 100 guests, and no travel fee inside Collin County. We bring the engraving station to your venue, and guests watch their item get engraved in front of them. This guide covers what to book, what it costs and what to confirm before you sign.
The short answer
Most Collin County planners only need to answer two questions: how many guests, and how many hours.
| Guest count | Minimum booking | Hourly rate cost | What it covers |
|---|---|---|---|
| Under 50 | 2 hours | $550 | About 30 to 50 guests at 15 to 25 per hour |
| 50 to 100 | 3 hours | $825 | About 45 to 75 guests at 15 to 25 per hour |
| Over 100 | Quoted by hours needed | $275 per hour | Depends on how many guests will engrave |
Not every guest engraves something, and that is normal. If you expect most of a large crowd to stop by, add hours rather than hoping the line moves faster.
We do not promise a time per piece. Engraving time changes with the design, the material and the size.
Where the travel fee applies
Collin County has no travel fee. Princeton, McKinney and Allen are all inside it. Frisco, Plano and Prosper straddle Collin and Denton counties, so we ask you to confirm the venue address before we promise anything.
| Location | Travel fee |
|---|---|
| Princeton, McKinney, Allen | None (Collin County) |
| Frisco, Plano, Prosper | Confirm the venue address |
| Dallas, Fort Worth and other areas outside Collin County | $150 |
A venue at Legacy West in Plano, for example, needs an address check. An event in Addison is outside Collin County, so plan for the $150 fee.
Here is the full math for a 3-hour event with 75 guests outside Collin County: $825 for hours plus $150 travel is $975. Inside Collin County it is $825.
What the booth needs from your venue
The setup is simple, and your venue contact can confirm it in one email.
| Item | What we need |
|---|---|
| Space | Standard 10 x 10 booth space |
| Power | One standard 110V household outlet |
| Outlet distance | Station within 10 to 12 feet of the outlet |
| Staff | One laser artist and one laser artist helper, unless we feel more are needed |
| Insurance | Provided based on event needs; certificate of insurance on request |
Ask the venue where the outlet is before you pick the booth spot. A corner far from power is the most common problem, and it is easy to fix if you know early.
What guests can engrave
We work with 300+ materials. The maximum design size is 5 x 5 inches, so think name, logo or short line, not a full-page graphic.
Popular choices for corporate crowds:
- Stanley tumblers (with handle) and Owala bottles (no handle). Engraving a name removes the paint layer and shows the stainless steel underneath.
- Metal name tags in various colors.
- Other items from the 300+ materials list that suit your event.
We engrave in English, Arabic, Japanese, Chinese and Spanish. Hindi and Urdu are special requests that you arrange with the laser artist ahead of time.
If your group includes international guests, mention the languages when you inquire.
Which package fits a corporate event
If you want a fixed scope instead of an hourly build, we offer corporate packages. Prices are before sales tax.
| Package | Hours | Price | Notes |
|---|---|---|---|
| Brand activation | 3 | $1,000 | Good for a lobby, launch or sponsor booth |
| Company event | 4 | $1,500 | Good for a team celebration or client day |
| Full event | 6 | $2,500 | Includes the digital order kiosk |
The kiosk helps with queue and flow control. It is an add-on for any event ($150 up to 3 hours, $250 for 4 hours or more) and is included in the Full event and Trade show day packages. With the kiosk, guests see a visual rendering of their design on the kiosk before it is engraved.
Think of live engraving as a live, interactive replacement for a coffee cart or a swag table. It is not a cheaper version of either. Guests leave with something personal that they watched being made.
LaserLux Lab has done events or engraving for Boeing and Dimension Hospitality, including an event Dimension Hospitality hosted for Hilton Direct.
How booking works
The steps are the same for every live event.
- You send an inquiry.
- We confirm the details and the price.
- You receive an invoice and a service agreement.
- You pay a 50% deposit to hold the date.
- The remaining 50% is due the day of the event.
You can start in the app at https://app.laserluxlab.com, or call 682-699-2778 or email Sales@laserluxlab.com.
Weddings are handled differently. Wedding inquiries go directly to the laser artist for a quote.
What we do not do
Honest limits save you time:
- We are 100% mobile. There are no studio visits.
- The maximum design is 5 x 5 inches.
- We do not promise a time per piece.
- We do not quote an hourly price below the 2-hour minimum.
- The in-app preview cannot show non-English text.
For guests who want to take home something to hand out later, metal business cards start at 25 cards. You can preview your logo and see a live price in the Cards tab, and the first sample card is free.
Preview my metal business cards →
A simple checklist before you book
Send these details when you inquire and the quote comes back faster.
| Detail | Why we ask |
|---|---|
| Venue name and full address | Confirms the travel fee, especially in Frisco, Plano and Prosper |
| Guest count | Sets the minimum hours |
| Event start and end time | Sets the booking window |
| Booth spot and outlet location | Confirms the 10 to 12 foot power rule |
| Items you want engraved | Confirms materials and the 5 x 5 inch limit |
| Languages needed | Confirms the artist can prepare them |
Planners in McKinney, Frisco and Plano can usually settle all of this in one email. If your event is in Dallas or Fort Worth, the same list applies and the $150 travel fee is added.
Common questions
Is there a travel fee for events in McKinney, Frisco or Plano?
There is no travel fee inside Collin County. Frisco and Plano straddle Collin and Denton counties, so confirm the venue address with us. Events outside Collin County, such as Dallas and Fort Worth, have a $150 travel fee.
How many guests can you engrave for per hour?
Roughly 15 to 25 guests per hour. Time varies by design, material and size, so we do not promise a time per piece.
What power and space do you need at the venue?
A standard 10 x 10 booth space and one standard 110V household outlet. The station must be within 10 to 12 feet of the outlet so we can run an extension cable.
Can you provide a certificate of insurance?
Yes. Insurance is provided based on event needs, and a certificate of insurance can be provided on request.